OneDrive Tips and Tricks

Welcome to OneDrive. OneDrive is Microsoft’s cloud storage service that allows you to securely store all of your important files in one location and access them virtually from wherever you are or from whatever device. Think of OneDrive as a computer hard drive that you store all of your files to, except it’s on the internet and offers several useful features.

Table of Contents

• How to access OneDrive from home
• How to access OneDrive files using the OneDrive client
• How to share files or folders
• Other tips

How to access OneDrive from home

1. Type outlook.office.com in a web browser.
   
2. Enter your full email address and click Next.

3. Enter your password and click Sign In
   
4. Once you have entered your password you will see the message screen for Office 365 Outlook. Click on the nine small squares located at the top left-hand corner of the message screen window.


5. Select the OneDrive Icon from the list
   
6. You are now accessing OneDrive


7. The Column to the left contains navigational links to Files, Recent files, Shared and Recycle Bin (files or folders that you have deleted are located in the recycle bin and are stored for up to 30 days).

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How to access OneDrive files using the OneDrive client

If you haven't already done so, click here for instuctions to setup the OneDrive client

1. In the bottom right corner of the system tray, click on the OneDrive Icon.

2. Click Open my OneDrive folder

3. This brings you to your files.

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How to share files or folders

1. Log into the OneDrive WebClient here
2. Select the file or folder to share by selecting the radial check mark button located to the left of it.


Note: When the radial button is selected more options for the file will appear in the menu at top of window. This menu will allow you to Share, Copy Link, Download, Delete, Move to, Copy to, and Rename files.

3. Once you click share, the share window will appear. Type in the email address of the person you want to share with and click send.

Note, by default, it only gives the view option.


4. If you want to allow editing, click on "People you specify can view" for more options. A new window will appear. Put a check mark in the box under Other settings to allow editing and click apply and Send.

5. You will receive a confirmation that the link was shared.

6. Once the user you have shared with has opened the link, you will receive an email notifcation like the one below.

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Other tips

• It is not a good idea to store active Outlook pst (archives) files in OneDrive. By active, we mean it is open in Outlook so that you can still search data on it. These files are kept permanently opened while you have Outlook opened, and usually they are huge files. If you try to sync it, it will never finish, as the file will be locked by Outlook. If you need help moving it somewhere else, please open a ticket in our Self Service Portal.
• The Documents, Desktop and Pictures folders that reside on your c:\ drive are now automatically backed up to OneDrive.

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